AI agent automation

Agents do the legwork. You make the calls.

I design and build AI agents for small businesses and B2B teams. They handle the searching, sorting and first drafts that take up your week. They run on a schedule, on your own accounts.

Example

A morning email from a car-finder agent

It reads every new listing overnight and sends only the cars that match the buyer's rules.

Your agent · 6:00 am
3 cars fit your rules today
2017 Toyota Tacoma SR5$22,90096,400 mi · Dealer · 38 mi awayVIN 3TMCZ5AN•••••
2016 Honda Pilot EX-L$17,45088,150 mi · Private seller · 12 miVIN 5FNYF6H5•••••
2018 Ford F-150 XLT$21,800102,300 mi · Dealer · 54 mi awayVIN 1FTEW1EP•••••

Sample listings, not real cars.

What an agent can take on

Repetitive work with clear rules

If you can explain how you decide, an agent can do the first pass. These are the kinds of agents I build.

Chief of staff

Starts each day with a one-page brief: today's meetings, overdue items, and who owes you what. It tracks commitments from each meeting and drafts replies for your approval. I use one for my own work every day.

Runs
Every morning
You get
A one-page brief and draft replies

Job search agent

Reviews new job postings, scores each one against your resume, and highlights the gaps. When you choose a role, it drafts a tailored resume for your review. You submit every application yourself.

Runs
Three mornings a week
You get
A shortlist with fit scores

Daily finder

Monitors new listings or leads, keeps only what fits your rules, and never shows you the same item twice.

Runs
Every morning
You get
A short email with links

Inbox and document triage

Reads incoming email and files, labels and files them, and copies the key details from invoices, forms and PDFs into a spreadsheet.

Runs
When an email or file arrives
You get
A sorted inbox and a clean spreadsheet

Product catalog cleanup

Checks supplier product files for missing specs, duplicates and unusual prices before they reach your store or catalog. Draws on six years running a manufacturer product catalog platform.

Runs
When a supplier file arrives
You get
A clean file and a short list to review

Quote builder

Takes a customer's request, checks price and stock across your distributors, and drafts a quote for you to review and send. Draws on my experience building real-time pricing links to 20+ IT distributors.

Runs
When a quote request comes in
You get
A draft quote with the best supplier for each line item
How an engagement runs

Small first version, then tune it

  1. Rules session

    About an hour. You walk me through how you decide today, using real examples.

  2. First version

    I build the agent and run it on your own accounts, with an activity log you can review.

  3. Two weeks of tuning

    You review what it produces and tell me what needs to change. I adjust it until it's right.

  4. Ongoing support

    Changes as your needs evolve, billed hourly.

You own itThe code, the data and the settings are yours, on your accounts.
Licensed data onlyData comes from licensed sources and official connections, never from copying websites.
Fixed price to startAfter the rules session, you get a fixed quote for setup and the first version.
About

Rich Vilar

Principal, Vilar Consulting. San Clemente, California.

I have 18 years in B2B software, most of them as a product manager. At Supplyframe, part of Siemens, I owned the bill-of-materials and quote-request (RFQ) tools in its supply-chain platform. Before that I spent 13 years at CBS Interactive, where I ran a product-information platform that held 12 million manufacturer products across 30 markets at its peak, and worked on a B2B ecommerce product.

Most product work comes down to understanding how people actually make decisions. An agent needs that same understanding before it can take work off your plate.

Focus
AI agents for small businesses and B2B teams
Background
B2B SaaS product management, supply chain
Education
B.S. Computer Science, UC Irvine
Certified
CSPO (Scrum Alliance), Pragmatic Marketing

What would you hand off first?

Describe a task you'd like to automate, and I'll let you know whether an agent is a good fit.

rich.vilar@vilarconsulting.net 949-625-2627 San Clemente, CA · Pacific time
How it works

Workflow